Reports to: Director of Development

Status: Regular Full-time; Exempt

Position Summary

The Campaign Administrator is a new position to help meet the growing fundraising needs for Sarasota Opera’s four-year, comprehensive campaign. The Campaign Administrator is responsible for managing the day-to-day activities of the campaign.

Duties will evolve as the opera expands and deepens its donor base, proceeds with an active campaign, and prepares for and enters the public phase. Once the four years of the campaign have been completed, the Campaign Administrator position will be integrated into the Development Department.

Key Relationships

The Campaign Administrator will report to the Director of Development as part of the team that serves Sarasota Opera’s fundraising needs. S/he will also work closely and collaboratively with the Executive Director and support campaign volunteers, including the campaign co-chairs and Campaign Council. 

Additionally, the Campaign Administrator will work with the Marketing Department to create and update extensive campaign materials and collateral.

Essential Duties and Responsibilities

1. Manage the campaign “Prospect Pipeline” and ensure timely activity and progress toward campaign goals and benchmarks
2. Manage and create campaign proposals and other donor meeting materials such as personalized request letters and follow-up letters
3. Conduct research and help devise strategies on prospective campaign donors
4. Draft personalized campaign communications including “Insider Letters,” campaign newsletters/e-newsletters, campaign content for the website and other media, remarks for campaign events talks and other opera events
5. Draft donor acknowledgements and manage the pledge redemption system
6. Manage and track all volunteer committees and provide support materials (briefing memos, donor research, draft follow-up letters, meeting materials)
7. Coordinate all campaign meetings and events including creation of presentation and support materials and executing follow-up
8. Provide regular campaign progress reports and periodic updates to campaign volunteers, the Board of Trustees, and other Sarasota Opera leadership
9. Maintain the campaign timeline, goals, budget, and revenue projections
10. Manage campaign donor recognition policies and procedures
11. Coordinate and set priorities for weekly campaign progress meetings with Executive Director, Director of Development, and other staff and lay leadership as appropriate.


The ideal candidate will have the following:

• Bachelor’s degree and three (3) or more years of professional experience in development, non-profit management, or a related field; experience with capital campaigns, the arts, or both preferred
• Experience developing and sustaining meaningful relationships with donors, trustees, volunteers, staff, community leaders, businesspeople, and other stakeholders
• Exemplary communication, writing, and interpersonal skills
• Strong project management skills and ability to prioritize and manage multiple priorities without compromising quality
• Excellent computer skills and advanced proficiency with Microsoft Office programs
• Knowledge of Tessitura a plus
• Flexibility and ability to work independently and as a team player with a wide range of constituents and colleagues
• Strong work ethic and a commitment to the mission and growth of Sarasota Opera.

About Sarasota Opera

Sarasota Opera is an internationally respected producer of the highest quality professional operas that are true to the vision of their composers.  It is a company that fosters artistic excellence, diversity, and vitality in the Sarasota area by:

• Producing opera as a living art form through performances and composition,
• Offering a stage for American-trained principal artists,
• Producing high-caliber Apprentice and Studio Artist programs,
• Owning, maintaining, and operating the Opera House as a year-round facility, and
• Promoting and increasing public knowledge and appreciation of opera.

In addition to striving for artistic excellence, Sarasota Opera directs itself toward becoming accessible to all segments of the greater community through coordinated artistic, educational, and social outreach programs.

Salary and Hours

Competitive benefits and salary.

Full-time, required to attend/supervise events, and be present after hours during opera seasons (October to mid-November and January through March). Vacation is not granted during these periods.


Send cover letter, resume, and contact information of three references to

Position available immediately. Applications accepted through July 1, 2014.

Sarasota Opera is an Equal Opportunity Employer.